Assistant to CEO

Location: Louisville, Kentucky, United States
Date Posted: 05-25-2016

Personal Assistant

Job Description

Job Purpose:
Conserves employer's time by maintaining calendars; managing communication and visitors; arranging for activities and services; keeping information confidential.

Duties:
* Maintains employer's calendar by setting, monitoring, and confirming appointments; reminding employer of schedules; preparing visitors; developing itineraries.

* Protects employer's time by screening, researching, and managing correspondence, messages, telephone calls, and visitors; preventing interruptions; resolving issues.

* Arranges activities and services by identifying and clarifying needs and desires; researching options; making reservations for dining, travel, lodging, entertainment, rentals, gifts, sporting events, couriers, medical services; scheduling and supervising home entertainment, parties, dinners, maintenance, housekeepers, and cooks; running errands; shopping for necessities and gifts.

* Anticipates assistance needed by identifying problems, needs, options, and solutions before being asked.

* Provides secretarial services by drafting correspondence; transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics; establishing and maintaining files and records; collecting and analyzing information; preparing reports.

* Maintains employer's privacy by keeping information confidential.

* Updates job knowledge by participating in educational opportunities; maintaining personal networks.

* Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Skills/Qualifications:
Scheduling, Travel Logistics, Typing, Planning, Informing Others, Phone Skills, Verbal Communication, Written Communication, Confidentiality, Handles Pressure, Listening
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